Registration & Membership Agreement

ISC Registration & Membership Agreement 2024/25

The Membership Contract applies to all members equally and is intended to ensure all members understand their commitment to the operation and continued progress of Island Swimming Club (ISC).

Membership:

The By-Laws of ISC provide that: 

5. (2) A Regular Member is either: 

1. In the case of a swimmer under age 18, who is currently enrolled in the Society’s programs and for whom current Annual Membership Fees have been paid, any parent or guardian of the swimmer, or 
2. In the case of a swimmer who has attained age 18, is currently enrolled in the Society’s program and who has paid current Annual Membership Fees, the swimmer. The swimmer may elect to appoint their parent or guardian to act on their behalf by notifying the Secretary, in writing, of this decision. 

Participation:

The Island Swimming Club (ISC) strives to ensure a safe environment for its swimmers. However, members should understand that, without neglect on the part of the swimmer or ISC, injuries can occur because of the inherent nature of the activity.

The member authorizes the swimmer to participate in ISC activities including local and out-of-town meets and releases ISC, its Board of Directors, coaches and chaperones from any and all claims which may arise by reason of the swimmer’s participation in ISC activities, including any and all claims which may arise due to bodily injury or illness.

The member authorizes ISC, its Board of Directors, coaches, chaperones and/or any representative of ISC to authorize such medical attention as may be deemed necessary and appropriate in the circumstances should a swimmer suffer an injury or illness while participating in ISC activities and agrees to pay for all medical and any other related expenses incurred in such an event.

The member releases ISC, its Board of Directors, coaches, chaperones and/or any representative of ISC from any claim arising from the medical treatment a swimmer receives while participating in ISC activities.

The member agrees that all members and swimmers will comply with all ISC policies and any communicated expectations as established by ISC, its Board of Directors, coaches, chaperones and/or any representative of ISC. Failure to do so will result in disciplinary action. Any costs incurred by reason of the termination of a swimmer’s participation in any ISC activities and/or as a result of the swimmer being sent home will be the responsibility of the parent or legal guardian.

The member agrees that all swimmers will be subject to an Athlete Code of Conduct, which is posted on the ISC website, and must comply with the Code of Conduct or face possible disciplinary action. In addition, the member agrees that, as applicable, it will comply with the ISC Member Code of Conduct.

Terms:

In consideration of acceptance of my registration as a Member of ISC, I/we agree to the following:

1. ISC terms of Registration and Membership as outlined in this agreement
2. The Volunteer Points Requirement for 2024/25
3. The Payment of all ISC, training, and other fees, and Swim BC fees as outlined below.

Registration is not guaranteed and swimmers are not able to enter the water until the following fees have been paid:

1. ISC Society Fee of $30 per family
2. Non-refundable Swim BC Registration – for Competitive swimmers only. $163 for all swimmers in all age categories

Fees and other Charges (in addition to above):

Training fees will be billed to family online accounts on the first of each month. All outstanding account balances on the first of the month will be due on the 15^th of the month. Accounts in arrears more than 60 days may not be permitted to continue training.

1. Training Fees:  Members will be charged a monthly training fees for each swimmer. These fees are for facility use, coaching and related costs. 
2. Other ISC fees such as the cost of meet entries, travel, club activities and equipment are not included in Training Fees. These will be billed to the member’s account.  ISC may require that all or part of these fees be paid in advance of travel or activities before swimmers will be permitted to participate.
3. Overdue Account Fees: Accounts overdue over 15 days from the date of the statement may be charged interest at the rate of 3% per month (36% annually).
4.  Monthly Payment Procedure: Payments can be made by direct debit (CAFT), e-transfer or credit card.          

Volunteer Obligations:

The Volunteer Points Document – outlining volunteer requirements and the penalty system, is part of ISC membership and applies to all Competitive Program participants.

Withdrawal:

A Member who chooses to withdraw, either on behalf of themselves or their child/children, from ISC must provide written notice to the office (adminoffice@islandswimming.com). This notice must be received in the month prior to which the withdrawal will take place.

Privacy Policy:

The Swimming Canada Use of Personal Information memo, governs ISC and its Members.

Media Permission:

Group photographs: Members consent to the posting or publication of Group photographs provided that individual swimmers are not identified. 

Members also consent to the posting of photographs of individual swimmers or their parents and siblings on the ISC website, social media channels, bulletin boards, newsletters and related publications, and the inclusion of the names and achievements of swimmers with photographs or in team stories UNLESS a Member has withdrawn such consent in writing by notifying adminoffice@islandswimming.com. If such consent is withdrawn, the affected swimmer will not be permitted to participate in group or team photographs.